Privacy Policy

Last Updated: December 10, 2025

Information We Collect

How We Use Your Information

We use the information we collect for the following purposes:

Legal Basis for Processing

We process your personal data based on one or more of the following legal grounds:

• Consent: When you have given us explicit permission to process your data for specific purposes
• Contractual Necessity: When processing is necessary to fulfill our service agreements with you
• Legitimate Interests: When we have a legitimate business interest, such as improving our services or preventing fraud
• Legal Obligation: When we must process data to comply with applicable laws and regulations

Information Sharing and Disclosure

We do not sell your personal information. We may share your information in the following circumstances:

• Service Providers: We work with trusted third-party providers who assist us with website hosting, analytics, email delivery, and other business operations. These providers are contractually obligated to protect your information.
• Business Transfers: If Cascadia is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.
• Legal Requirements: We may disclose information when required by law, court order, or government request, or to protect our rights and safety.
• With Your Consent: We may share information for other purposes when you provide explicit consent.

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction:

• Encryption of data in transit using secure protocols
• Secure storage systems with access controls
• Regular security assessments and updates
• Employee training on data protection practices
• Monitoring for suspicious activity and potential breaches

While we strive to protect your information, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security but will promptly notify you of any breach that may compromise your data.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Factors we consider when determining retention periods include:

• The nature and sensitivity of the information
• The purposes for which we process the data
• Legal, accounting, or regulatory requirements
• Our legitimate business interests

When personal data is no longer needed, we securely delete or anonymize it.

Your Rights and Opt-Out Instructions

You have certain rights regarding your personal information. Depending on your location, these may include:

• Right to Access: Request a copy of the personal information we hold about you
• Right to Rectification: Request correction of inaccurate or incomplete information
• Right to Erasure: Request deletion of your personal data under certain circumstances
• Right to Restriction: Request limitation of processing of your information
• Right to Data Portability: Receive your data in a structured, machine-readable format
• Right to Object: Object to processing based on legitimate interests or for direct marketing
• Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent

Children's Privacy

Our website and services are not intended for children under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have inadvertently collected information from a child, we will take steps to delete it promptly. If you believe we have collected information from a child, please contact us immediately.

International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those in your jurisdiction. When we transfer data internationally, we implement appropriate safeguards to ensure your information remains protected according to this Privacy Policy.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make significant changes, we will update the "Last Updated" date at the top of this policy. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.